Terms & Conditions

Terms Of Hire

  1. We ask for a non-refundable deposit of £125 per booking which will confirm your reservation.
  2. Full payment must be made one calendar month before the date of the hire. Failure to do so may result in our cancellation of the hire.
  3. As standard we can include up to 2 trips to the ceremony as long as the distance is less than 3 miles, however a longer trip or more than 2 trips will incur additional charges.
  4. If you need to cancel your booking, we will require to have your cancellation in writing no later than one calendar month prior to the planned date of hire. Failure to do so may result in the hirer being asked to pay the full amount outstanding.
  5. We have a non refundable deposit policy, however under exceptional circumstances we may refund part of your deposit but this is at our total discretion. If two or more vehicles have been booked, and one vehicle is cancelled, VW Affection will retain the deposit amount against the cancelled vehicle to cover loss of earnings.
  6. We will supply a partial refund (minus deposit) if your booking has been paid in full and is cancelled with more than 30 days notice of your Wedding Day. In this circumstance you must allow 30 working days to receive your refund.
  7. In the event of body or paint damage to the vehicle/s due to negligence by the hirer or hirer’s party, the hirer is liable for all repairs, to be completed at approved garages or paint shops.
  8. We have made every effort to maintain our vehicles to the highest standard thus ensuring that they are as reliable as possible, however as anyone who knows about old classic VW’S will be aware, they can have a mind of their own.
    1. WV Affection is unable to take responsibility for unforeseen conditions or circumstances which may result in a delay, cancellation or change of vehicle. These conditions include but are not limited to adverse weather conditions, mechanical/electrical breakdown or restricted access.
    2. Where a vehicle breaks down before the ceremony every effort will be made for the immediate repair to the vehicle so that the journey can continue, or where possible the hirer will be transferred to another vehicle (another VW in our collection) so that the journey can continue. WV Affection will cover any reasonable additional costs incurred. If onward transportation is not possible to arrange, a full refund will be given.
    3. If a vehicle breaks down after the ceremony no refund will be given although we will do everything we can to make sure the bride and groom find transportation to their reception, covering any costs incurred for the hire of another vehicle.
  9. There is a strict no smoking policy in the vehicles(s) at all times.
  10. Maximum number of passengers in Kirsty is 5, Karl is 3 and Kelly is 4. These are maximums and dependant upon size of passengers and size of bride and bridesmaids dresses.
  11. We will accept no responsibility for any loss or damage to,personal property or luggage whilst using our vehicles.
  12. Due to the age of the VW’s rear Seatbelts are not required (although we do have two lap belts on the rear bench seat and seatbelts in the front passenger seat). Children under 18 also travel at their own risk and must be accompanied by an adult in the vehicle.
  13. We cannot be held responsible for any injuries caused through any accidents, be it our fault or a third party incident.
  14. We sometimes like to take photographs on the wedding day of the vehicles, wedding party and guests. We may use these on our website and for our marketing material. If you prefer us not too, that’s fine, just advise us when you confirm your booking.
  15. VW Affection has full vehicle insurance.
  16. WV Affection reserve the right to cancel a booking.